Executive Assistant

ImpacT Hire is supporting one of our clients – a growing IT company with a strong internal culture and a clear ambition to continuously develop both its business and its people. The organization operates in a dynamic, technology-driven environment and places strong emphasis on collaboration, ownership, and long-term, sustainable growth.

To support its leadership team and ongoing initiatives, we are looking for an Executive Assistant  – a proactive, detail-oriented professional who will act as a true force multiplier for leadership. This role goes beyond scheduling and administration; it combines strategic coordination, operational support, and people-focused execution.

This position is ideal for someone with a business-oriented background who understands the “big picture”, enjoys working at the intersection of people, processes, and technology, and knows how to keep things moving forward.

Responsibilities:
Strategic Leadership Support:
➢ Act as a primary gatekeeper for leadership schedules, aligning daily priorities with broader strategic goals;
➢ Support high-level communication, preparation, and follow-up to enable effective decision-making;
➢ Ensure clarity, structure, and continuity across leadership-driven initiatives.
Project & Business Coordination:
➢ Coordinate projects, initiatives, and stakeholders by organizing meetings, discussions, and follow-up actions;
➢ Actively track tasks, deadlines, and commitments across teams, ensuring accountability and visibility;
➢ Proactively identify risks, bottlenecks, or inefficiencies and support their resolution;
➢ Maintain clear, concise, and effective communication between internal teams and external stakeholders.
HR & Operations Administration:
➢ Manage essential company documentation and operational processes;
➢ Support HR-related activities, including documentation, invoicing, and the full recruitment lifecycle — from candidate sourcing to onboarding;
➢ Ensure alignment with Bulgarian labor legislation and internal policies;
➢ Support compliance-related activities, including EU-funded projects and technical reporting, where applicable.
Events, Culture & Ad-Hoc Support:
➢ Assist with the organization of periodic internal and external events (forums, recurring meetings, off-sites);
➢ Be present in the office during key moments such as important deliveries or milestone activities;
➢ Act as a flexible problem-solver, addressing ad-hoc challenges with initiative and a “can-do” mindset;
➢ Contribute to a positive, structured, and people-focused company culture.

Requirements:
➢ Business-oriented background or previous experience in coordination, operations, executive assistance, or similar roles;
➢ Solid experience with HR documentation and good working knowledge of Bulgarian labor law;
➢ Strong organizational and time-management skills with the ability to manage competing priorities;
➢ Proactive, hands-on attitude and problem-solving mindset;
➢ Tech-savvy mindset with genuine interest in working in a technology-driven environment;
➢ Clear, straight-to-the-point communication style and confidence working with different stakeholders;
➢ Full professional fluency in Bulgarian and English (written and spoken).

Nice to have:
➢ Experience with or exposure to EU projects and reporting.

What We Offer:
➢ Opportunity to work closely with leadership in an IT company with a strong internal culture;
➢ Role with real influence on how the organization operates and grows;
➢ Exposure to diverse projects, business initiatives, and decision-making processes;
➢ Environment that values ownership, initiative, and continuous improvement;
➢ Supportive atmosphere with a clear focus on personal and professional development.

If you enjoy bringing structure to complexity, supporting leadership, and ensuring that people, projects, and priorities stay aligned, this role offers an excellent opportunity to make a tangible impact in a growing technology organization.